Ifeyinwa Mike-Okeke

Are you a CEO or an executive struggling to keep up with team tasks, an inbox overwhelmed with distracting emails, too busy to manage your calendar, messy workflows, and endless stakeholder updates? That is what I fix. I help CEOs, busy executives, startups and NGOs scale efficiently by organizing daily operations, documenting standard processes, managing your executive administration, keeping your schedule organized, and regaining control by organizing your inbox so critical emails never get missed. As your reliable executive virtual assistant and operations coordinator, I keep your team accountable and your communications professional so you can focus entirely on high-level growth. Services I Offer: 1. Workflow Management & Tracking (Monday.com expert): Daily monitoring of project boards, assigning active roles, chasing team updates, identifying any project-related changes that may impact current priorities, simple automation on repetitive tasks, and enforcing project deadlines. 2. Event & Logistics Coordination: Managing logistics for events, event planning, and team coordination, including travel arrangements when needed. 3. SOP Creation & Documentation: Mapping out clear, step-by-step Standard Operating Procedures to ensure your remote team operates consistently and without confusion. 4. Stakeholder Communications: Serving as a central point of contact, drafting clear updates, and managing correspondence with clients, partners, and team members. 5. Data Management & Research (Airtable, Google Sheets & Excel): Meticulous maintenance and updates of your internal operational data, CRMs, and system records, alongside internet research and accurate data entry to support decision-making. 6. Inbox Management: Clean inbox organization with labels, filtering, sorting, and categorizing messages as they come in. 7. Calendar Management Across Time Zones: Meeting and event coordination, scheduling appointments, reviewing executive calendar availability to avoid conflicts, handling cross-time-zone coordination, and creating virtual meeting links. 8. Meeting Logistics & Hosting: Seamlessly organizing meeting agendas, scheduling sessions, and managing live host duties (waiting rooms, recording, minute-taking) across Zoom and Google Meet. Tools I Use: Google Workspace, Microsoft Office, Zoom, Slack, Monday.com, Asana, Calendly, Airtable, Miro, Draw.io, and Canva Why Work With Me? I am highly organized, proactive, detail-oriented, and fully optimized for remote environments. I excel at bridging the gap between strategy and execution, ensuring workflows are followed, processes are documented, and all stakeholders stay perfectly informed. Send me an invite to streamline your daily operations and bring structure to your business.

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